NBI Clearance Hit Status – Meaning Causes and How to Remove It

When you apply for an NBI Clearance, you might sometimes see a “Hit” status on your application. Many people get worried when this happens, thinking it means they have a criminal record. But don’t panic, a “Hit” does not mean you did something wrong.

This article will help you understand what “Hit” status really means, why it happens, and how to remove it step by step. if you missed an appointment , then no need to worry , you can reschedule your appointment by following procedure.

What Is a Hit in NBI Clearance?

A “Hit” in NBI Clearance means that your name is similar or identical to another person in the NBI database who might have a criminal record or pending case.

When this happens, the system automatically flags your application for manual verification. The NBI staff then check your records carefully to confirm whether the record belongs to you or just someone with the same name.

So don’t worry,  a “Hit” does not mean you are a suspect. It’s just a step to ensure accuracy before they issue your clearance.

Why Do You Get a Hit in NBI Clearance?

There are a few common reasons why the NBI system gives a “Hit” status. Understanding these reasons helps you know why it happens and how to avoid it in the future.

1. Common or Popular Names
   
   • If your name is common like “Maria Santos” or “Juan Dela Cruz,” the system might confuse you with another person in the database.
     
2. Similar Name to a Person with a Case
   
   • Even if your name is slightly different but has the same initials or spelling, it can still trigger a hit. Example: “Jose P. Cruz” and “Jose P. Cruse.”
     
3. Old or Settled Cases
   
   • If you once had a case that’s already settled or dismissed, the system might still detect it until records are fully updated.
     
4. Typing or Data Errors
   
   • Mistakes made in old government records, spelling issues, or missing middle names can cause a false hit.
     
5. Incomplete Information
   

If you filled out your online form incorrectly (like missing your middle name or wrong birthday), the system may flag it for review.

What Happens When You Get a Hit?

When your NBI Clearance application is flagged with a “Hit,” the NBI office will hold your clearance for verification.

Here’s what happens next:

1. Your record is forwarded to the NBI verification department.
   
2. Officers compare your personal details (name, birth date, address) with those of people who have pending cases.
   
3. They check if you’re the same person or just share a similar name.
   
4. You’ll be asked to return after 5 to 10 working days for results.
   

If the record belongs to someone else, you’ll be cleared, and your NBI certificate will be issued. But if the record belongs to you and there’s an active case, you’ll need to settle that case before getting your clearance.

How to Clear or Remove Hit Status in NBI Clearance

If you receive a “Hit,” don’t panic. Just follow these simple steps to clear it:

Step 1: Wait for Verification

After your appointment, the NBI officer will tell you to come back after 5–10 working days. This time allows their team to manually check and confirm your record.

Step 2: Bring Your Valid IDs

When you return, bring the same valid IDs you used during your application. These help the NBI verify that you are not the person in their criminal database.

Step 3: Verification Interview

The officer may ask basic questions about your identity, address, or background to confirm you are not the same person.

Step 4: If It’s a Case of Mistaken Identity

If the “hit” belongs to someone else, the officer will clear your name, and you can claim your clearance the same day.

Step 5: If You Have a Past Case

If you had a case before that is already dismissed or settled, bring court documents that prove it. Examples include:

• Certificate of Dismissal
  
• Court Order
  
• Affidavit of Settlement
  

Once verified, your NBI Clearance will show “No Criminal Record” or “No Pending Case.”

Step 6: If the Case Is Still Active

If you have a pending case that has not been resolved, the NBI will not issue your clearance until you settle the case legally. After resolving it, you can reapply with the proper documents.

Can You Avoid Getting a Hit?

While you can’t completely control this, there are ways to reduce the chances of getting a “hit”:

1. Always use your complete legal name, including your middle name.
   
2. Double-check your information before submitting your online form.
   
3. Don’t use nicknames, initials, or shortened names.
   
4. Use updated and valid government IDs.
   
5. Apply early to allow extra time for possible verification.

How Does a Hit Affect Your Clearance Process?

A “Hit” will delay your NBI Clearance because your application won’t be released immediately.

Area Affected	Effect
Processing Time	Adds 5–10 working days
Job Applications	May delay employment if clearance is required
Visa or Travel Plans	Might postpone your document submission
Personal Stress	Some people worry unnecessarily, even though it’s routine

If you are applying for a job or abroad, it’s best to apply for your NBI Clearance early, so that even if you get a “hit,” you have enough time to wait for verification.

Real Example of a Hit Case

Let’s say Anna Cruz applies for NBI Clearance in Quezon City. The system detects another Anna Cruz in Cebu with an old fraud case.

Anna is told to come back in 7 days. After verification, the NBI confirms the other record belongs to a different person. Anna’s name is cleared, and she receives her NBI Clearance the same day.

This shows that getting a “Hit” doesn’t mean guilt , it’s simply an extra verification step.

What If You Get a Hit Every Time You Apply?

Some people with very common names may experience “Hit” status every time they apply for NBI Clearance. If this keeps happening, you can do the following:

1. Ask about an Affidavit of Identity
   
   • Some NBI offices allow you to submit an affidavit confirming your unique identity.
     
2. Keep Old NBI Clearances
   
   • Bring your previous NBI clearances next time you apply. This helps verify you faster.
     
3. Use Additional Identifiers
   
   • If possible, include your second name or suffix (like Jr., Sr., II) to differentiate yourself.

Tips to Speed Up the Hit Process

Here are simple tips to make the verification faster:

• Visit the same NBI branch where you applied , they already have your record.
  
• Bring your old clearance copy if you have one.
  
• Always be polite and cooperative with NBI staff.
  
• Keep your receipt and return on the date given.

Common Myths About NBI Hit

Myth	Truth
A hit means I’m a criminal.	False: It only means someone shares your name.
I can’t get a job if I get a hit.	False: You just need to wait until your clearance is released.
A hit will stay on my record forever.	False: It disappears after verification.
I can check hit status online.	False: Verification is done manually at the NBI office.

Conclusion

Getting a “Hit” status in your NBI Clearance can be stressful, but it’s usually nothing serious. It’s just part of the verification process to ensure your identity is clear of any criminal connection.

Most applicants are cleared within a few days, especially when they provide accurate information and valid IDs.

To avoid problems, apply early, always check your details carefully, and cooperate with NBI officers during verification.

Frequently Asked Questions (FAQs)

1. What does “Hit” mean in NBI Clearance?
It means your name matches someone in the NBI criminal database, so your record must be verified manually.

2. How long does it take to clear a “Hit”?
Usually 5 to 10 working days, depending on your case and the NBI branch.

3. Does a “Hit” mean I have a criminal record?
No, not necessarily. It just means your name is similar to someone else’s who might have one.

4. Can I follow up online?
No. You must personally return to the NBI branch on your scheduled date.

5. What if I don’t return for verification?
Your NBI Clearance won’t be processed or released until you complete verification.

6. Can I avoid a “Hit”?
Not completely, but using your full legal name and correct information reduces the chance.

7. Will my employer know if I got a hit?
No. Employers only see the final NBI Clearance once it’s issued, not the verification process.